Resume example
Virtual Assistant resume example
Clients hiring a VA want proof that you can work on your own. Show the tools you already know, the tasks you fully owned, and results in hours saved or work completed. Mention your time-zone availability and your home setup if the job post asks for it.
A virtual assistant summary you can adapt
Virtual assistant with 3 years of experience supporting US and Australian business owners with inbox and calendar management, bookkeeping support and social media scheduling. Comfortable working independently on EST and AEST hours.
Two or three sentences: who you are, how long you have done it, and the strongest proof. Replace the details with your own.
Bullet points that work
Executive Virtual Assistant
- Manage the inbox and calendar of 2 real estate brokers, clearing 120+ emails a day and booking 25 client meetings a week.
- Built a lead tracker in Google Sheets that cut follow-up time from 2 days to same day.
- Prepare weekly listing reports and update the CRM for 80 active listings.
- Reconcile monthly expenses in QuickBooks and send invoices to 15 clients.
General Virtual Assistant
- Scheduled 20 social media posts a week in Canva and Meta Business Suite for an online gift shop.
- Answered customer emails and chat within 2 hours on average, keeping a 4.9 out of 5 store rating.
- Processed 300+ Shopify orders a month and coordinated returns with the supplier.
Each one says what was done and gives a number. Use your real figures; an honest small number beats a vague claim.
Skills to list on a virtual assistant resume
Admin
Tools
Setup
Only list what you can talk about in an interview, and use the same words as the job post so screening software finds them.
Tips for your virtual assistant resume
- List the exact tools from the job post that you have really used; clients search for them by name.
- Say which time zones you can cover and how many hours a week you are available.
- Describe tasks you owned from start to finish, not only tasks you helped with.
- Add your internet speed and backup plan if the client asks about your setup.
Common questions
How do I write a VA resume with no clients yet?+
Use office, admin, or freelance work and describe the same kinds of tasks: email, scheduling, data entry, reports. Add short courses or certificates and a line about your home office setup.
Should a virtual assistant resume have a photo?+
It is optional. Many overseas clients prefer no photo, so choose based on where the client is. You can switch the photo on or off in any template.
What skills do clients look for most?+
Clear written English, reliability, and tools: Google Workspace, a project tool like Asana or Trello, and whatever is specific to the niche, such as Shopify or QuickBooks.