Resume example
Administrative Assistant resume example
Office managers want someone organized and dependable. Show the volume of work you keep in order: documents, schedules, purchases and visitors, and any process you made faster or cheaper.
An administrative assistant summary you can adapt
Administrative assistant with 4 years of experience supporting departments of up to 40 employees. Handles records, scheduling, purchasing and travel arrangements, with strong Excel and document preparation skills.
Two or three sentences: who you are, how long you have done it, and the strongest proof. Replace the details with your own.
Bullet points that work
Administrative Assistant
- Support a 40-person project management department with scheduling, documents and purchasing.
- Process 60 purchase requests a month and negotiated supplier terms that saved ₱180,000 a year on office supplies.
- Moved 5 years of paper files to a shared digital filing system, cutting document retrieval time from hours to minutes.
- Arrange travel and accommodation for 10 site visits a month.
Office Staff
- Answered calls and received visitors for an office of 25, handling around 50 inquiries a day.
- Encoded and filed 300 sales invoices a month with weekly reports to the accounting head.
- Kept the petty cash fund with accurate monthly liquidation.
Each one says what was done and gives a number. Use your real figures; an honest small number beats a vague claim.
Skills to list on a administrative assistant resume
Office
Tools
Only list what you can talk about in an interview, and use the same words as the job post so screening software finds them.
Tips for your administrative assistant resume
- Show volume: documents, requests, calls, people supported.
- Mention anything you organized or improved, such as a filing system, a tracker, or a supplier change.
- List your Excel skills specifically: pivot tables, VLOOKUP, charts.
- Include trust-related duties like petty cash, confidential records or executive support.
Common questions
What skills should an admin assistant resume highlight?+
Organization, written communication, scheduling, record keeping, and tools: Excel, Word, and email and calendar software.
How do I write it with only OJT experience?+
Describe your OJT like a job: the office, the tasks, the volume, and what you learned. Add school org roles such as secretary or treasurer.
Do I need a photo on my resume?+
Many Philippine employers still expect one for office roles, but it is optional. Use a plain, recent, professional photo if you include it.